TOWN OF WASHINGTON

TOWN BOARD MEETING

MINUTES

February 10, 2010 Wednesday

7:00 p.m.

Rutledge Room at the Community Center

A. ROLL CALL: Present were Chairman Tim Jessen and Supervisors Randy Sorensen, Elizabeth Holmes and Carol Stayton. Supervisor Doug Huffman was excused.

B. PLEDGE OF ALLEGIANCE: Chairman Jessen led the group in the pledge.

C. PUBLIC COMMENTS – There were no public comments submitted.

D. APPROVAL OF MINUTES: Motion made by Holmes, seconded by Sorensen to approve the minutes of the Town Board Meeting January 13, 2010. New Business, Item 2 was amended by striking the $200.00 per month for Ken Koyen. Koyens fee will set at $2,400.00 per year. Motion carried unanimously.

Motion made by Sorensen, seconded by Jessen to approve the Special Town Board Meeting January 26, 2010. Motion was then made by Holmes, seconded by Sorensen to amend the minutes stating the Washington Island Landfill positions are ‘Part-time’. Motion made by Sorensen, seconded by Holmes to approve the January 26, 2010 Special Town Board Meeting minutes as amended. Motion carried unanimously.

E. APPROVAL OF BILLS (Including all Town Committee Bills): Holmes made a motion, seconded by Stayton to approve all submitted bills. Stayton questioned the expenditures for the Rescue Squad which was posted January 1^st, 2010. It was explained the money was in a fund for rescue squad expenditures prior to the transfer to the County. Since the transfer the fund has been spent down from over $27,000.00 to approx. $2,000.00. Lou Small stated that money was from the State for the EMSFAP fund and was earmarked for the Rescue Squad. The Board questioned why that fund could not be used for Island Emergency purposes such as the First Responders. The Board agreed it was part of the transition process. Motion to approve the bills carried unanimously.

F. DEPARTMENT ACTIVITY REPORTS: Motion made by Holmes, seconded by Sorensen to approve all of the submitted activity report. Jessen requested Lou Small to submit a report from the Rescue Squad describing Island Activity.

Stayton noted the Landfill year end report was missing.

Jessen noted the Committee Budget reports submitted by the Clerk.

1. Public Works

2. Police

3. Fire Dept.

4. Landfill

5. Airport

6. Financial

G. COMMUNICATIONS: Motion made by Holmes, seconded by Stayton to approve all of the submitted communications. Motion carried unanimously.

1. Grant the Petition for Grant of Variance submitted by Lonald Johnson

2. Veolia Environmental Services – Breakdown of trash transported off island for 2009

3. DNR – payment in Lieu of Taxes for Property acquired by DNR

4. Door County Board of Supervisors agenda Tuesday, January 26,2010 Item 11-F – Phragmites Control on Detroit Island

(Continued)

5. Wis. Dept. of Administration Municipality’s payment for services provided during the 2008 calendar year.

6. WIPD- New law allowing law enforcement agencies to be reimbursed for criminal costs incurred for ferry transports

H. OLD BUSINESS

1. Prohibiting dogs on public beaches in the Town of Washington – Motion made by Holmes, seconded by Stayton to postpone any action to the next Town Board Meeting. Motion carried unanimously.

2. Island landfill’s Saturday hours reinstated – Motion made by Stayton, seconded by Holmes to reinstate Saturday hours at the Landfill commencing February 20 ^th, 2010. The Landfill will be open to the public Monday, Wednesday and Saturday in the winter and Monday, Wednesday, Friday and Saturday in the summer all during the hours of 8:00 a.m. through 3:00 p.m. Motion carried unanimously.

3. DOT – Approval of plans to build a 189’antenna tower by U.S. Cellular Corp – Motion made by Stayton, seconded by Sorensen to grant permission to U.S. Cellular Corp. to exceed the HLZO height limitation by sixty-eight feet for the purpose of constructing a 189 ft. antenna tower located on Washington Island at 45^o21’ 37.41”N and 086o 53’ 13.88” W. Motion carried unanimously.

4. Discussion of procedure to appoint personnel to town committees – Motions made by Stayton, seconded by Holmes to establish procedures to appoint personnel to Town committees. Motion carried unanimously.

I. NEW BUSINESS

1. Approval of Driveway permit for Jens Hansen – Motion made Holmes, seconded by Sorensen to approve Driveway permit 10-257 for Jens Hansen. Motion carried unanimously.

2. Approval of Training Request by WIPD – Motion made by Holmes, seconded by Sorensen to approve ‘Public Information – Basic & Advanced’ Training request. Motion carried unanimously.

3. Approval for a grant of variance to Donald & Norma Beaty for Parcel #028-01-11332921C – Motion made by Stayton, seconded by Holmes to grant a variance to Donald & Norma Beaty. A recommendation of denial was presented from WIZAP. Vote by roll call was Jessen – aye, Holmes – aye and Sorensen – nay, Stayton – nay. The two way tie vote will be sent as the Boards recommendation to the County Zoning and Planning. An additional motion was made by Stayton, seconded by Holmes to attach an addendum to the results of the vote requesting other options be investigated for the property. Additional Motion carried.

4. Approval for bid request from town on 8’ lengths of beech/maple logs – Motion made by Sorensen, seconded by Stayton to post for bids for the log lengths at the dump site. Bids will be opened at the next regular Town Board Meeting. Motion carried unanimously.

5. Approval for Resolution for an emergency action plan for W.I. – Motion made by Stayton, seconded by Sorensen to approve the following Resolution 2010-02

(Continued)

Beginning of Resolution

RESOLUTION 2010-02

To the Town of Washington Town Board:

Whereas, Section 166.23(3) Wisconsin Statutes provides, in pertinent part as follows:

“If, because of the emergency conditions, the governing body of the town . . . is unable to meet with promptness, the chief executive officer or acting chief executive officer of any town . . .shall exercise by proclamation all the powers conferred upon the governing body under sub. (1) or (2) which within the discretion of the officer appear necessary and expedient for the purposes herein set forth. The proclamation (Resolution 2010-02 cont.)

shall be subject to ratification, alteration, modification or repeal by the governing body as soon as that body can meet, but the subsequent action taken by the governing body shall not affect the prior validity of the proclamation”; and

Whereas, said declaration is subject to ratification, alteration, modification or repeal by the town board as soon thereafter as the board can meet, but the subsequent action taken by the governing body shall not affect the prior validity of the declaration.

End of Resolution

Motion carried unanimously by roll call vote; Jessen – aye, Holmes – aye, Sorensen – aye, Stayton – aye.

6. Approval from the town for a generator for the Community Center in case of emergencies – Motion made by Holmes, seconded by Sorensen to approve a generator for the Community Center. Carole Machek, WICHP Director, informed the Board of a plan for a Community Emergency Plan with the Community Center being the Emergency Center with a generator. She stated they would look for grants to fund this. The Board would be kept apprised of the process. Motion carried unanimously.

7. Approval of Resolution 2010-01 re; Archives budget – Motion made by Holmes, seconded by Sorensen to approve the following Resolution 2010-01

Beginning of Resolution

BUDGET RESOLUTION 2010-01

Town of Washington, Door County, Wisconsin

A resolution amending the 2010 Archives budget of the Town of Washington, Door County, Wisconsin adopted by a two-thirds majority vote of the entire membership of the TOWN BOARD

Whereas the sum of $750 be deducted from Archives Equipment Account (#603000.000) and the sum of $750 be added to Archives Printing and Reproduction Account (#612000.000)

Whereas the sum of $750 be deducted from Archives Office Supplies Account (#611000.000) and the sum of $750 be added to Archives Printing and Reproduction Account (#612000.000)

NOW THEREFORE, BE IT RESOLVED by the TOWN BOARD of the Town of Washington to amend the 2010 Archives Budget to reflect the changes listed above.

Motion carried unanimously by roll call vote; Jessen – aye, Holmes – aye, Sorensen – aye, Stayton – aye.

(Continued)

J. BOARD MEMBER COMMENTS:

Stayton stated the bill for the brochure costs was ready to be submitted.
Stayton wanted to reinstate the Town Calendar
Jessen stated Ham Rutledge was hired by the town during the budget process to oversee the Town’s website.
Jessen stated we have a request from the Rec. Center Committee to go from eight to seven members. Since committees normally do not have an even number, an amendment authorization will be made at the next meeting.
Percy Johnson Park will receive an informational kiosk from the County.
Jessen contacted George Pinney/Parks Commissioner for cost information on a pit toilet for Mountain Park. Prefabricated pit toilets run from $55,000.00 for a three-seater and $35,000.00 for a two-seater. The town may want to consider a unit with a 2000 gallon tank for a winter emergency waste receptacle for the FAST system. This will be an agenda item at the next Town meeting.
Jessen brought attention to the bids of $32,000 from Witt and $33,000 from Jim Olsen for a truck for the Town Shop. This will be an agenda item at the next Town meeting.
Becher Hoppe can no longer store the core samples. Jessen stated he would contact them to have some of the samples sent back to the Island and they can dispose of the rest.
Since the Parks Committee has been reinstated, the Town will post for appointment of members.
Jessen stated there is a 2010 WTA District one day meeting coving Board of Review Training and Prevailing Wage Laws held in February/March. He encourages the members to attend.
Stayton stated she was contacted by Joel Gunnlaugsson, County Board Supervisor with a concern that the Island was not participating in or supporting the Census since they received a copy of the resolution without full board signatures. The clerk stated she sent the resolution to the County in the manner it has always been done and in light of the fact there was not full board approval on the resolution, she could not justify the taxpayers’ expense of the monthly Census meetings.

K. PUBLIC COMMENTS –

Ham Rutledge gave an update on the Town website stating there were over 2000 hits. Ham suggested the Departmental reports could be put on the site.

L. UPCOMING MEETINGS – Regular Town Board Meeting March 10, 2010

ADJOURNMENT – Motion made by Sorensen, seconded by Holmes to adjourn the meeting. Motion carried unanimously at 8:46p.m.

__________________________________ _______________________________

Valerie Carpenter, Clerk /Treasurer Timothy H. Jessen, Chairman

_________________________________ _Excused________________________

Carol Stayton Doug Huffman,

_________________________________ _______________________________

Randal Sorensen Elizabeth Holmes