Community Center Committee Meeting Minutes

Community Center Committee Meeting Minutes

May 21, 2009

6:30 PM Rutledge Room

Present: Jake Ellefson, Pat Shay, Paula McDonald, Dianna Young, Jane Young, and Celia Hansen

Absent: Mary Schacht, Lorel Gordon, and Kerstin Ellefson

Called to order at 6:40. The Agenda was amended to have 1A Financial Report and 1B. $2000 Transfer to the WI Rec Center for Red Cross Swimming Lessons

1A. Financial report Available funds for projects is up to $15,000. Dianna clarified

how the bill process will work in the future explained by Valerie. Bills and requests will be submitted to the Town Board, held for the next Town Board meeting, and paid after that point if approved.

1B. Transfer of $2000 to the WI Rec Center for swim lessons

Paula motions, Jane seconds that the CCC transfer $2000 to the WI Rec Center

for the Red Cross Swim Program. All were in favor.

Kitchen Stove Purchase At the May Town Board meeting the TB approved the

repairs needed on the community center stove to the tune of $549. Valerie passed this information onto the CCC, with Mack Gunnlaugsson’s recommendation that the kitchen be upgraded to gas. Paula spoke with Lois, Nelvie, Mack, and Joy about the stoves at Bethel, Trinity, and the Community Center. Mack recommended using two domestic stoves in the Whirlpool line that are gas, with five burners, $970 each. The top of the stove is a continuous grate style so pots could be moved easily on the stove top. Lois uses both commercial and domestic gas stoves. She recommended the commercial stove, which will last indefinitely without moisture causing rust.

Celia spoke with Kevin at Green Bay Restaurant Supply regarding a commercial grade used or new gas stove. There were no used stoves available. He sells US Ranges, with a 10-14 day lead time.

In the Sunfire Series, Model #6010RR offers:

10 burners with cast iron grates

Double oven (standard size)

Stainless back splash and shelf

60” wide X 35 ½ “ deep X 57” tall (depth allows for gas stub)

$2,316.00 plus freight of $200-250 if the stove is drop shipped

Casters would be $200-300 extra

Paula had a Superior Products catalog. They offered a ten burner stove for $3,419.00 plus $200-300 for casters.

If the stove could be ordered in along with other products for GB Kitchen Supply, we would eliminate the freight. Kevin had no set order time for the next order. He also had information regarding exhaust canopies. In a commercial setting, the canopy can run $1200-1500 per foot. This type of canopy would bring in make-up air and accommodate grease producing cooking like deep frying, burgers, and brats.

Celia spoke with Rich and Anschutz about piping the LP into the kitchen from the existing LP tank on the North side of the building. Derek Ellefson at Anschutz, who is an HVAC Contractor, recommended going over the ceiling with an independent line to the kitchen that would be pressurized to accommodate the BTU’s of whatever stove is installed. His high estimate for this was $1500.

Derek was also able to check into the standards for exhaust canopies. With the understanding that the kitchen is not deep frying or producing grease, and the square footage of the building, we fall into a different category and would not have to go with the suggested canopy from Green Bay Restaurant Supply. We could use a domestic style ($150-800) or step up to a canopy for the larger stove ($1000-2000). If burgers or brats were prepared they would have to be cooked off site.

Unfortunately, the kitchen was locked. We did some trouble shooting and brainstorming in the hallway and peeked in the windows.

Concerns: How would we get the stove into the kitchen?

Possibly take the South door out and a portion of the wall to allow the stove to pivot into the kitchen, that is assuming it could be located on the South end of the kitchen. This may be an issue with the existing island counter. If on the North end, the North door opening would also have to be widened for the stove to turn in from the hallway.

Can we get rid of the South kitchen door and relocate the stoves there?

Could we relocate a second door if needed for code to go into the gym?

Would the whole project have to be put out on bids?

Can the Town Crew help with modifications and installation?

5. After weighing all the options, Jake motioned and Pat seconded, that the CCC

authorize the expenditure of $6600 for the purchase and installation of a commercial grade gas stove with any necessary related modifications to the kitchen. All were in favor.

Board Member Input: Paula followed up on the TPAC’s availability for Island Idol 2010. The date is open, the max seating occupancy is 265, the rental is $350-400. If we have Idol there is will be the first event of the season for the TPAC. This item will need to be on the next agenda.

Paula talked to Greg about chair cart options. She has not heard back yet.

The Maritime Museum was going to take six of the old tables. The Red Barn was also going to take six. Paula was unable to connect with the ANC, but will try again.

Paula also spoke with Greg about the Red Barn parking lot. He said the Town Crew could be available to work on that this summer. We will hopefully get this on the TB agenda for the June 10, 2009 meeting.

5. Adjournment Meeting was adjourned at 8:15, motioned by Dianna and seconded by Jake.