Community Center Committee Meeting Minutes

May 12, 2009

Rutledge Room, 7:00 PM

 

Present: Paula McDonald, Jane Young, Lorel Gordon, Dianna Young, Kerstin Ellefson, and Celia Hansen

 

Absent: Jake Ellefson, Pat Shay, and Mary Schacht

 

 

  1. Call to order at 7:10

 

  1. Approval of Agenda and Minutes with correction to Lorel’s name, motion by Kerstin and second by Dianna.  All were in favor.

 

  1. Financial report: Current balance is $21,514.27.  This includes Island Party bills paid to Mercantile, Lamperts, WIFL, Door Reminder, US Post Office, Kerstin, and Idol winners.  It does not include Karly’s bill, and the piano tuning/moving bill.  There were $1945 in donations (Arni Richter $1000, Cheryl Ganz $50, Don & MaryLee Benson $100 plus other misc. donations)  Paula moves for approval of the Financial report, Jane seconds, all in favor.

 

  1. Fest Costume purchase was suggested by Barb O’Connell.  The CCC would like to purchase the remaining costumes from Mary Schacht’s shop.  She has four Swedish costumes sized 2/3, 4/5, 6X, & 7/8.  Her price for all for is $232.24, which is below cost.  Paula motions that we purchase the costumes, Dianna seconds, all were in favor.  A side note:  there are still more knickers that need altering.

 

  1. Tables, Carts, and Chairs: When moving chairs to the Island Party it was quickly discovered the chair carts are beyond repair, moving, etc. The current carts seem to be over loaded with 50 chairs per cart.  Paula will talk with Greg to see if they could fabricate something rather than us purchasing another inadequate product.  KI is a supplier Jane mentioned. 

 

We need to dispurse the old tables to the Town’s committees and then deal with the remainder so that the new tables can be stored properly and put to use.  Paula will call the committee heads.

 

Tony Young picked up the new tables and racks from Sam’s and delivered them to the Community Center.  We will recommend that the Town’s name be put on the underside of the new tables and that there be a “No rental policy” for the tables.  Our suggestion is that people go to the Lion’s Club who is in the business of rental and reduce the damage to the Town’s tables.  Celia will write the recommendation to the Town Board.

  1. Acoustics & Beam Padding: Lorel spoke with Eric Dejardin earlier about checking into custom padding and other options for the I beams on the North end of the gym.  Lorel will follow up with Eric.

 

  1. Red Barn & Park Improvements: Lorel met with the Red Barn Committee and went through the two plan options written by Rick Toyne.  The RBC chose the option that offers parking in the back and on the backside of the Icehouse.  Paula will check with Greg to see if the Town Crew would be available to put in a drive and parking lot for the Red Barn.

 

The lighting needs to be designed for the park and the proposed parking areas.  It was suggested that we speak with Robert Cornell for energy efficient options and Tony Young, who has done outdoor projects in the Green Bay area.

 

The Red Barn will open on June 21st, two weeks earlier.  Dan needed to fit in two additional Friday nights.  The opening night ties in with the water weekend when the Canoe & Kayak event is planned.  The other night has a piano soloist performing.

 

  1. Quit Claim Deed Update: There has been no change in this.

 

  1. Island Party 2009 Wrap-Up: The dinner had 120 attendees.  We had 20 walk-ins.  Karly’s bill is $1755, which is $15 a plate.  There was a $255 gratuity.  Lois had her own crew, with no volunteers from us.  We provided the desserts and had quite a bit left over.  There was a comment that there wasn’t enough food at the end.

 

We had a difficult time turning over from the dinner to the entertainment.  There wasn’t enough time in between the dinner and show starting, we had the crowd coming in before we were set up, and we had some disgruntled dinner attendees who should have gotten first choice at seating for the show.

 

We have all heard many positives about the Island Idol.  It was a great turn out with our tried and true supporters, and many faces we haven’t seen at previous parties.  There were more families this year.  We kept the price low to encourage a higher attendance and to be considerate of the economic climate.  The kids performances were great and the judges were just what we were hoping for and more.

 

We had a few other bumps during the event but felt over all that it was a huge success.  People have been asking if we are doing it again next year, when is the date, etc.

 

Pat Clarke chose the money for first prize.  The Idol winners have not received their checks yet.  Dianna will check into this.  Grace Ann Carpenter won the prize last year, couldn’t go, but sent her family.  She wanted to let us know that the prize is wonderful, but that the food expense can add up quickly.  We considered this information and may add additional money to the prize to be used towards food to continue to offer something more to our raffle supporters.

 

We need to improve the invitation with a brighter color.  It was hard to read this year.  We also need to pay closer attention to who receives box holders.  If we put a stamp on the questionable ones they will be forward if need be.

 

  1. Island Party 2010  We all agreed that we should do it again next year!    We discussed and decided on the TPAC next year for the performance.  We and other volunteers ended up putting a lot of time and effort into creating a performance space with lights, sound, and staging for the nights entertainment.  This would solve many of the problems we ran into with this years party.  Paula will check with the judges and the TPAC for availability.  If all works out we will try to get this out to all the calendars and let the community know soon.  There were quite a few conflicts this year for people that would have come to the party if they would only have know the date, which next years is April 24th, 2010.

If we have more entrants next year, we will have to have an elimination round.

 

  1. Board Member Input: The Town Board will be discussing the purchase of a new range in the kitchen at the next Town Board meeting.  

We need to be thinking of a new board member.  Mary Schacht is resigning.

We need a recording secretary.

Lorel read a thank you note from the WI Women’s Club.  They gave $350 towards new matts/storage units for the gym.  We will put matts on the next agenda.

Paula will check into the runners for the gym perimeter.

Dianna will see to the $2000 transfer for our support of this years swim lessons.

    

  1. Adjourned at 9:15.

 

Respectfully submitted,

 

 

 

 

Celia Hansen, President/Secretary