Community Center Community Minutes

May 5, 2008 at 6:30 PM

Rutledge Room

Present: Celia Hansen, Paula McDonald, Mary Schacht, Dianna Young, Jane Young, Patrick Shay, Lorel Gordon,  Jake Ellefson, Randy Sorenesen (Town Board & Gym Committee), Margaret Foss (Red Barn Committee), and Anne McDonald (WI School Student)

Absent: Kerstin Ellefson

Called to order at 6:32 PM.

Approval of Agenda & Minutes: Celia requested that Red Barn Park Improvements (6a) be added to the agenda.  Paula made a motion to approve the amended agenda, Dianna seconded.  Motion carried.

Financial Report: The only change in our financial report was the Island Party, “Get Connected,” proceeds.  Income: Dinner $4,212; Donations $1,495; Raffle $6,098  Expenses to date are $4,085.76.  Island Party profit is $7,628.24.  See financial report for breakdown of expenses and comparison of previous two years parties.  The piano was moved to Karly’s for the party.  There was a moving charge of $150.  Dan Hansen paid for it.  Dan was hired $400 for organizing, and directing the entertainment at the Island Party.  The committee will reimburse Dan for the moving expense.  The WI Women’s Club donated $250 and sent a nice letter thanking the CCC for all the time and energy that goes into the Island Party.

Gym Floor: Bid package requirements:  The discussion began with the thought of removing the storage cabinets in the back of the gym.  After the new floor installation, a decision will be made to either repair them and put them back, or have new ones made that are more functional.  An inventory needs to be taken of what is stored in there and what can be disposed of. 

Jake was impressed with the floor presentation by Van Dehey that he attended as part of the Gym Committee.  They addressed the ramp issue and cleaning.  The maintenance will be a bit more than the floor that is in the gym now.  This flooring is put in square by square, and if one square is damaged you just pop it out and put a new one in.  Celia asked if the surface had a lot of grab or if it is a little slippery.  It is neither.  There are two types of flooring squares: ½” and ¾” thickness.  There is a slight cost difference between the two.  The ½” flooring has the appearance of a wood floor.  Jake is in favor of this option, which is a bit more expensive.  The ¾” flooring comes in multiple colors whereas the ½” comes only in the wood grain.  Paula will talk to Keith Mann (Gym Floor Committee member) to make sure this company gets the request for bid information.  Celia asked if there are references for this company.  Jake will speak with Keith about places where we could see this type of gym floor and how many of these floors Van Dehey has installed.

Dates of installation were narrowed down to two weeks in August that work around the Fest and the Island Fair, with the intention that the floor would be completed before school begins in September.

If a bid comes in with wood flooring it must address the issue of ramping into the adjacent spaces and door heights. 

Randy discussed the protocol for posting bids.  The bid would be advertised in the Observer and the Advocate for two successive weeks, with one week in between for the bids to close before a meeting is scheduled to open and review the bids.  Bids will be opened on Monday, June 9, 2008.  Randy said he give this information to the Town Office and take care of posting for the bids.  Patrick commented that it was really more of a proposal than a bid.  We need to decide on what proposal is going to give us the gym floor that we feel is the best.

CCC Increased spending limit: Valerie spoke with Celia and Paula about the CCC spending limit increase.  Currently our spending limit is $3,000.  Paula said that the Town is looking into policies and procedures and now is the time to ask for the increase to $5,000.  Jake made a motion to request that the CCC spending limit be increased from $3,000 to $5,000.  Lorel seconded.  All were in favor.  Celia will write a letter to the Town Board requesting this be on the agenda for the next TB meeting.

Red Barn Property Quit Claim Deed:  The CCC needs to request the Town Board move on the quitclaim deed.  Lorel will put together a packet of information for the Town Board.

Red Barn Park Improvements: Margret began a discussion regarding the parking at the Red Barn.  At events, people have to make rows and park on the lawn.  This is far from ideal with safety concerns being the primary issue.  The CCC decided that parking and lighting are a priority for Red Barn improvements.

Island Party: Feedback from the party has been positive.  The only negative was that the entertainment was a bit too long.  Thank you cards need to be sent to Dave Ranney, Con McDonald, Barbara Hansen, Robert Bjarnarson, the performers, Tom Taylor, Island Fantasy, and the others who donated prizes.  Paula suggested that next year we add another raffle prize to the ticket.

Swimming Instructor Thank You: Discussion took place about giving Jill a check in appreciation for her 20 years of service with the Island swim program.   We considered an annual gift of $200 or a lump sum of $500.  Jane suggested a gift certificate or a gift from a garden shop.  Jake recommended a $300 gift for her 20 years of dedication.  Patrick made a motion that we give Jill $300 for Jill’s 20 years of service with the Island Swim Program and a gift from a garden shop to go along with it.  Lorel seconded.  Motion carried.  Jane volunteered to find a garden gift for Jill.

We then discussed the Red Cross Swimming Instructor certification.  A class is scheduled on the Island in June.  A minimum of four people need to sign up.  The age requirement is at least 16 years old.  Interested students are Jill, Sarah, Sam, and Con.  The class is 32 hours long.  There are some scholarships available through the Red Cross.  In a previous meeting this spring we a made a motion to pay for Jill’s certification off Island.  We agreed that this money could be made available to the Rec Center to help cover class costs.

Sixtieth Annual Fest: Celia stated that the trumpeters have been lined up.  Paula suggested that a multigenerational dance be choreographed for the anniversary.  We were considering a Power Point presentation for the Fest Kaffe at Trinity.  We would like to put together a simple commemorative book with the Fest’s history, pictures and memories.

Special Projects: Everyone felt that working on the Rutledge Room would be a great 2008 project.  Another thought was some type of bleachers in the gym.

Board Member and Audience Input:  Celia showed us all pictures she had taken at a park in Viroqua.  It had a theme and special areas for different aged children.  A brief discussion took place about adding to the Red Barn Park play area.  Paula suggested placing benches along Lobdell Point Rd and beautifying our downtown.  It was also pointed out that the Community Center sign in the planter is crooked.

Adjournment: Celia made a motion to adjourn at 9:05PM.  Jane seconded.  All were in favor.